{"id":46785,"date":"2023-12-01T17:34:52","date_gmt":"2023-12-01T12:04:52","guid":{"rendered":"https:\/\/wp-eventmanager.com\/?p=46785"},"modified":"2025-04-30T11:35:19","modified_gmt":"2025-04-30T06:05:19","slug":"host-virtual-events-wordpress","status":"publish","type":"post","link":"https:\/\/wp-eventmanager.com\/host-virtual-events-wordpress\/","title":{"rendered":"How to Host Virtual Events in WordPress: (Complete Guide)"},"content":{"rendered":"<p><span style=\"font-weight: 400;\">If you are in search of the best way to host virtual events in WordPress, this article is for you. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">It might be your next webinar or a business conference or a networking event,\u00a0 virtual events are quite in trend now. It is a fact that nothing can replace the convenience of an in-person event but the advantages of online events are also undeniable. <\/span><\/p>\n<p class=\"text-center\" style=\"width: 100%;\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/wp-eventmanager.com\/wp-content\/uploads\/blog-images\/2023\/dec\/host-virtual-events-in-wordpress\/host-virtual-events-wordpress.jpg\" alt=\"host virtual events wordpress\" width=\"1080\" height=\"400\" title=\"\"><\/p>\n<p><span style=\"font-weight: 400;\">If you too want to embrace the new trend but are stepping back due to lack of technical knowledge or guidance in this field, this virtual events guide is surely going to help you. You will learn about: <\/span><\/p>\n<h2>Why should you host virtual events? <\/h2>\n<p><span style=\"font-weight: 400;\">Virtual events allow people to connect through their computers or mobile devices and attend an event without being physically present in the venue. Such events cover small gatherings to big business conferences or exhibitions with a huge number of guests and attendees. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Virtual events bring multiple benefits to your organization as it removes geographical boundaries. It highly enhances your audience reach if conducted in a proper way. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">You need to keep in mind that virtual events are fully technology driven so you need to take measures to avoid technical difficulties. To organize a successful virtual event, you need to have the right plan, resources and effort. We can help you in this regard through this WordPress virtual events guide.<\/span><\/p>\n<p><strong>Here are the advantages that a virtual event offers:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Enhances business exposure.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Increases event audiences by removing geographical boundaries.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">No hassle of finding a venue for an event.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Cost effective as organizers don&#8217;t need to pay for venue, transportation, fooding or lodging.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Boosts sponsorship opportunities.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Increases scope for lead generation.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Increases user engagement and more. <\/span><\/li>\n<\/ul>\n<h2>How to set up a WordPress events website?<\/h2>\n<p class=\"text-center\" style=\"width: 100%;\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/wp-eventmanager.com\/wp-content\/uploads\/blog-images\/2023\/dec\/host-virtual-events-in-wordpress\/wordpress-events-website.jpg\" alt=\"wordpress events website\" width=\"1080\" height=\"400\" title=\"\"><\/p>\n<p><span style=\"font-weight: 400;\">Having a WordPress events website is the first step that you take towards hosting a virtual event. If you already have a full fledged WordPress site for your events then you can skip this step. <\/span><\/p>\n<p><strong>Here are the things you need to create a WordPress site:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">A unique domain name: this is the name of your website which will be used to build your online identity.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">WordPress hosting: this is the place where your files will be stored.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\">Select a suitable WordPress event listing theme for your website. To get a guidance on this, you can consider this article <strong><a href=\"https:\/\/wp-eventmanager.com\/wordpress-themes-for-events-and-conferences\/\" target=\"_blank\" rel=\"noopener\">\u201c12 Best Customizable WordPress Themes for Events and Conferences in 2023\u201d.<\/a><\/strong><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you want to set up your WordPress site for a perfect live streaming event, you can refer to this article for details <\/span><strong><a href=\"https:\/\/wp-eventmanager.com\/set-up-wordpress-site-for-live-video-streaming-using-a-plugin\/\" target=\"_blank\" rel=\"noopener\">\u201cThe best way to set up your WordPress site for live video streaming using a plugin in 2022: Complete Guide\u201d.<\/a><\/strong><\/p>\n<h2>Why choose WordPress for your events website?<\/h2>\n<p class=\"text-center\" style=\"width: 100%;\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/wp-eventmanager.com\/wp-content\/uploads\/blog-images\/2023\/dec\/host-virtual-events-in-wordpress\/choose-wordpress-for-events.jpg\" alt=\"choose wordpress for events\" width=\"1080\" height=\"400\" title=\"\"><\/p>\n<p><span style=\"font-weight: 400;\">There are several reasons why we recommend self hosted WordPress.org for building a website for your events. <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">One of the biggest advantages of using WordPress is that it is open-source which signifies that everyone can use it the way they want.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Easy to use.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">It speeds up your website as it takes less time to load.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Lets you take control of your entire website.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">It offers several plugins to enhance the features of your events website.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Ensures security through regular updates. All you have to do is to maintain your website based on these updates.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">SEO friendly.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">It is a suitable platform for all types of businesses including eCommerces, events and blogging. <\/span><\/li>\n<\/ul>\n<h2>Selecting the right WordPress plugins for virtual events<\/h2>\n<p><span style=\"font-weight: 400;\">As mentioned earlier, WordPress offers a huge option when it comes to choosing the right plugin for your WordPress events website. These plugins help you empower your WordPress sites with various event management functionalities like adding an event calendar, managing registrations and ticket sales and more.<\/span><\/p>\n<p><strong>We recommend WP Event Manager for your events as it is:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Open source.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Scalable.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Customizable.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Fully responsive.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">SEO friendly.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Offers multiple resources on plugin usage.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Helps you take control of your events completely.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Has a huge number of extensions that are built to fulfill different event management requirements.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Several awards and recognitions.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Positive reviews and ratings on popular platforms. <\/span><\/li>\n<\/ul>\n<h2>Which is the best plugin to host virtual events in WordPress? <\/h2>\n<p class=\"text-center\" style=\"width: 100%;\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/wp-eventmanager.com\/wp-content\/uploads\/blog-images\/2023\/dec\/host-virtual-events-in-wordpress\/best-plugin-to-host-virtual-events.jpg\" alt=\"choose wordpress for events\" width=\"1080\" height=\"400\" title=\"\"><\/p>\n<p><span style=\"font-weight: 400;\">If you are searching for the best virtual events plugin for WordPress, go for the following ones based on your requirements: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Zoom for virtual meetings, conferences, and webinars.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Expo Networking for networking events and exhibitions. <\/span><\/li>\n<\/ul>\n<h2>Zoom<\/h2>\n<p><span style=\"font-weight: 400;\">The plugin is built with the combined strength of <\/span><strong><a href=\"https:\/\/wp-eventmanager.com\/product\/wp-event-manager-zoom\/\" target=\"_blank\" rel=\"noopener\">Zoom<\/a><\/strong><span style=\"font-weight: 400;\"> and WP Event Manager. <\/span><\/p>\n<p><strong>Some of its key features include the following:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Allows users to share the Zoom meeting directly on their website.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">In case of paid Zoom meetings or conferences or any type of events the link will be shared with only the registered users.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">For paid events, transactions are handled through WooCommerce.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The overall control of the Zoom event lies in the hands of the WordPress virtual event host.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The meeting link can be joined through any device. <\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">If you are going to organize a WordPress virtual event, we would also recommend you to get the Registration and Sell Tickets addon to manage registrations and ticket sales with ease. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">The additional benefits that the plugin offers when you use it with the Registration addon include the following: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The attendee data that they provide you during the registration process get automatically synced with your zoom which makes it easy to manage the whole details.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The details of your registered event attendees are also displayed on your Zoom dashboards. <\/span><\/li>\n<\/ul>\n<h2>Expo Networking plugin<\/h2>\n<p><span style=\"font-weight: 400;\">This is another revolutionary plugin from the house of WP Event Manager for WordPress virtual events that you can use.<\/span><\/p>\n<p><strong>Some of its key features include the following:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Lets users host interactive sessions, booths, lounges and more.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Users can handle the mainstage with attendees, speakers and hosts.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Advance live streaming facility.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Enables users to create packages for exhibitors and booths.<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Live polls and real time chats.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Private video meetings.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">File sharing to improve your presentations and more such opportunities for everyone to interact. <\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">In a nutshell the <\/span><strong><a href=\"https:\/\/wp-eventmanager.com\/product\/expo-networking\/\" target=\"_blank\" rel=\"noopener\">expo networking plugin<\/a><\/strong><span style=\"font-weight: 400;\"> gives you everything that you need to make your virtual events engaging and successful. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you wish to add additional advantages to your WordPress virtual events then we recommend you to have a few more addons that include: <\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><strong>Calendar: <\/strong><span style=\"font-weight: 400;\">it helps you display the dates and details of your events on an interactive calendar. You can also highlight your virtual events on it.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><strong>Speaker and Schedule: <\/strong><span style=\"font-weight: 400;\">it helps you showcase the details of your speakers and their speech schedule directly on your website.\u00a0\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><strong>Registrations:<\/strong><span style=\"font-weight: 400;\"> it gives you a superior registration management system through a customizable registration form.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><strong>Sell Tickets:<\/strong><span style=\"font-weight: 400;\"> lets you sell tickets to your virtual events directly from your WordPress site and accept payments through WooCommerce.<\/span><\/li>\n<\/ul>\n<h2>Picking up the right audio and video instruments<\/h2>\n<p class=\"text-center\" style=\"width: 100%;\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/wp-eventmanager.com\/wp-content\/uploads\/blog-images\/2023\/dec\/host-virtual-events-in-wordpress\/right-audio-and-video-instrument.jpg\" alt=\"right audio and video instrument for events\" width=\"1080\" height=\"400\" title=\"\"><\/p>\n<p><span style=\"font-weight: 400;\">It is better to not rely on the built in webcam and microphone of your computer or laptop. If you do not have a limited budget, you must always go for high quality audio and video equipment. This is because if your audio and video quality is low it instantly turns off your attendees and ruins the excitement amongst them. They may also lose the interest in joining your future events. <\/span><\/p>\n<p><span style=\"font-weight: 400;\">Make sure that you use a good quality microphone. A USB mic is recommended as it is easy to plugin into your laptop without any additional gear.<\/span><\/p>\n<h2>How to increase attendees in a WordPress virtual event?<\/h2>\n<p class=\"text-center\" style=\"width: 100%;\"><img loading=\"lazy\" decoding=\"async\" src=\"https:\/\/wp-eventmanager.com\/wp-content\/uploads\/blog-images\/2023\/dec\/host-virtual-events-in-wordpress\/increase-attendees-in-virtual-events.jpg\" alt=\"increase attendees in virtual events.jpg\" width=\"1080\" height=\"400\" title=\"\"><\/p>\n<p><span style=\"font-weight: 400;\">Every event organizer aims to gather the maximum number of attendees to his or her events. It is one of the biggest challenges that they face. However, some promotional tricks and tactics do help a lot in this regard. <\/span><\/p>\n<p><strong>Here are some tips to increase your attendees in your virtual events in WordPress:<\/strong><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Promote your events effectively.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Use email marketing.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Utilize the power of social media.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Ensure a smooth check-in process.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Offer a hassle free registration process.\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Share a pre-event Q and A session with your attendees and more.<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">To know more about different ways to increase attendees in your virtual events, you can refer to this article, <\/span><strong>\u201cHow can you increase attendees for your website event\u201d.<\/strong><\/p>\n<h2>Wrapping up <\/h2>\n<p><span style=\"font-weight: 400;\">Hosting virtual events in WordPress is the new trend that every event organizer must follow to boost their business exposure and audience reach.\u00a0 All you need to have a WordPress website, some good plugins like WP Event Manager, good quality audio and video equipment and a great event promotional strategy to increase audiences in your event. <\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>If you are in search of the best way to host virtual events in WordPress, this article is for you. It might be your next webinar or a business conference or a networking event,\u00a0 virtual events are quite in trend now. It is a fact that nothing can replace the convenience of an in-person event [&hellip;]<\/p>\n","protected":false},"author":22770,"featured_media":46796,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[352],"tags":[1400,1110,1796,1099,1800,566,448,420,1067,805,1620,1797,1792,1794,1793,1034,1798,804,513,1364,1313,1505,1677,1617,1799,1711,808,1801,1791,1668,519,1717,522,1177,975,1795,414,1368,809,1552],"class_list":["post-46785","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-events","tag-addons","tag-attendees","tag-business-conference","tag-event","tag-event-audio-and-video-equipment","tag-event-calendar","tag-event-management","tag-event-manager","tag-events","tag-events-calendar","tag-expo-networking-plugin","tag-host-virtual-events","tag-host-virtual-events-in-wordpress","tag-hosting-virtual-events","tag-hosting-virtual-events-in-wordpress","tag-networking-event","tag-networking-events","tag-online-event","tag-online-events","tag-plugins","tag-registration-plugin","tag-registrations","tag-sell-tickets-addon","tag-sell-tickets-plugin","tag-video-meetings","tag-virtual-event-platform","tag-virtual-events","tag-virtual-events-complete-guide","tag-virtual-events-in-wordpress","tag-webinar","tag-woocommerce","tag-wordpress-event-manager","tag-wordpress-events-website","tag-wordpress-plugins","tag-wordpress-virtual-events","tag-wordpress-virtual-events-guide","tag-wp-event-manager","tag-wp-eventmanager","tag-zoom-meetings","tag-zoom-plugin"],"acf":[],"_links":{"self":[{"href":"https:\/\/wp-eventmanager.com\/wp-json\/wp\/v2\/posts\/46785","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/wp-eventmanager.com\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/wp-eventmanager.com\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/wp-eventmanager.com\/wp-json\/wp\/v2\/users\/22770"}],"replies":[{"embeddable":true,"href":"https:\/\/wp-eventmanager.com\/wp-json\/wp\/v2\/comments?post=46785"}],"version-history":[{"count":0,"href":"https:\/\/wp-eventmanager.com\/wp-json\/wp\/v2\/posts\/46785\/revisions"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/wp-eventmanager.com\/wp-json\/wp\/v2\/media\/46796"}],"wp:attachment":[{"href":"https:\/\/wp-eventmanager.com\/wp-json\/wp\/v2\/media?parent=46785"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/wp-eventmanager.com\/wp-json\/wp\/v2\/categories?post=46785"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/wp-eventmanager.com\/wp-json\/wp\/v2\/tags?post=46785"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}